Omega Newsletter
September 2024
Wishing all returning students a wonderful start to the school year!
Position Tips & Tricks
President
1. Review the requirements matrix with your chapter to ensure everyone is on the same page with expectations.
2. Maintain good campus relations by supporting other organizations!
Vice President
1. Work smart not hard. You can use the Destroying All Boundaries (DAB) topics for an educational event and DAB event simultaneously.
2. Plan ahead! You must complete 20 hours of community service per semester.
3. Remember to always pause and breathe! We as a board are here for you if you need us.
Treasury
1. When planning fundraisers, ensure expectations and role delegation is clear in advance. You also want to always low-ball your profit.
2. Create universal budgets based on success of prior fundraisers and leverage social media for promotion and maximum engagement.
Recruitment
1. Keep in contact with interested ladies, and invite them to hangouts/BBQs and other bonding or service events!
2. Communicate with other chapters to do cross-chapter bonding events with interested ladies!
Public Relations
1. Push for consistent branding across platforms and engage with your audience. Interaction is key!
2. Leverage social media to build up buzz for upcoming events, and track engagement so you can adapt your SM strategy where needed.
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Could it be you?
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Omega Weekend Recap!
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Congratulations Ajee Schaeffer,
our 2024 Eternal Heart recipient! OLNA2
Semester Updates:
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All Undergraduate Monthly Reports can be found in the Forms Portal of our National Website and are due on the 15th of each month
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Solo-Run Chapters will now be required to fill out the "Solo Run Monthly Report" instead of multiple position reports
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If your chapter wasn’t at Omega Weekend please contact vp@omegaphichi.org
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Important emails have gone out for various undergrad chapter positions so make sure to review any recent emails and to monitor your inbox.
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Sister certificate process - email secretary@omegaphichi.org if you ever need verification of sisterhood status. A certificate would then be purchased by the sister, and upon receipt of payment, a digital or mailed copy would be shared.
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September Volunteer opportunities: https://www.jerseycares.org/calendar
Key Dates:
National Governing Board Meetings:
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September 8th at 12pm ET via Zoom (ID: 890 0005 5976, PW: 600045)
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NOTE: November GB Meeting will be held in-person. Details TBA**
Lunchbag - SAVE THE DATE !
November 17th, 2024 at 2:30pm
Location: TBD
Key Intake Dates:
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New Member Education Workshop! This is a mandatory workshop if you would like to have privileges during the process. Attendance is only required at one of the two sessions. These will be the ONLY workshops of the semester.
9/14 - 5pm ET
9/15 - 4pm ET
9/17 - 8pm ET
9/19 - 8pm ET
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Educator workshop will be Sept 7th at 8pm.
New Member EdcuationProcess:
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If your Chapter is having a class this semester please reach out to membership asap!
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Location: If you are open to have session at your house please reach out to Educators or Membership!
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Undergraduates MUST HAVE - 8 hours per week, for undergraduates at chapters that are having intake. 4 hours per week for undergraduate chapters that are not.
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Please be sure to support all chapters during the process! Even if your chapter does not have girls on, you can attend the session of other chapters.
Treasury updateS
DUES
Will be due September 15th
(Please reach out to National Treasurer if payment plan if needed)
Undergrad dues:
Fall Semester- $120
Spring Semester- $120
Bulk Buy for the year - $200 ($20 in savings)
https://form.jotform.com/242329014063144
Alumnae dues
Recent Graduating Alum- $55
Annual Alum- $110
https://form.jotform.com/242125339853155
academic dean updates
REMINDERS
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Our website will have a folder that compiles all forms and guides for the academic dean position.
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If you are struggling academically, please communicate with the National Archivist before the end of the semester.
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Monthly Reports with the grades of all chapter members are due the 15th of each month. Please make sure the reports are clear and complete.
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Anyone who has not submitted grades from the previous semester could be considered inactive for the Fall semester. For those who've communicated with the archivist, please continue to update her until grades are submitted. For those who haven't, please send her an email asap.
Goals for Back-to-School
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Increase Social Media Presence
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Highlight Chapter and Sister Achievements
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Promote Back-to-School Events
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Enhance Community Engagement
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Establish a Consistent Reporting Routine
Semester Tips
Highlight Sister Achievements:
- Sister Spotlights: Feature sisters who have made significant contributions to the chapter or the community.
- Share Success Stories: Highlight successful events, projects, or initiatives your chapter has completed.
Promote Events Effectively:
- Create Buzz Early: Start promoting events well in advance.
- Utilize Multiple Channels: Don’t rely on just one platform to promote your events.
- Collaborate with Other Chapters: Partnering with other chapters or organizations can help amplify your reach.
Measure Your Success:
- Track Engagement: Use analytics tools to monitor how your posts are performing.
- Adjust Strategies: Based on the data, refine your content and posting strategies.
Contact the National Board:
National President: Kaitlyn Lopez (president@omegaphichi.org)
National Vice President: Paola Yanez (vp@omegaphichi.org)
National Secretary: Michelle Hayes (secretary@omegaphichi.org)
National Treasurer: Helena Bacheva (treasury@omegaphichi.org)
National Co-Director of Public Relations-National Focus: Martha Ugwu (pr@omegaphichi.org)
National Co-Director of Public Relations-Undergraduate Focus: Katherine Granja (pr@omegaphichi.org)
National Co-Director of Recruitment Implementation:
Andreina Minaya (recruitmentimplementation@omegaphichi.org)
National Director of Membership: Patricia Ortiz (membership@omegaphichi.org)
National Archivist: Chioma Obuteh (archivist@omegaphichi.org)
SIGN UP ON GREEKTORY!
Due to feedback we've received regarding Onyx Access/GreekTrack, we will be transferring to a new sisterhood platform called Greektory. It is imperative that all sisters sign up and get started in this app to get acclimated and stay in touch with sisters across the country!
Why should I switch to Greektory?
- Dues will be collected on this platform starting Fall 2024
- You can search OPC sisters by location (city/state), career field, crossing semester, and chapter to allow for better networking opportunities!
- You'll be able to create polls in your chapter house to get to know chapter sisters better.
- The National Board and Alumnae Association are able to circulate information regarding national events (like Omega Weekend and Founder's Day Events) so you never miss a change to see sisters!
- You can share pictures, flyers, and videos with your chapter sisters.
- It's a very app-friendly platform. You'll be able to conduct OPC business or connect with sisters on the go!
To get started:
1. Download the Greektory application from your app store.
2. Click "Sign Up" and create your profile. Please be sure to use your sisterhood email for creating your account!
3. Search for your chapter's 'House' in the 'community' section. If this does not work for you, you may also reach out to an undergraduate member of your chapter so they can send you a link that will add you to the chapter house.
Please reach out to me at secretary@omegaphichi.org if you have any questions, comments, or concerns regarding this!